Our payroll service
Included within our fully managed payroll service are security payslips (with e-payslip delivery option if required), the production of P45’s for leavers, a suite of tailored post payroll reports each pay period (which can be provided in either hard or soft copy format sent on email attachment), monthly payment details to the Collector of Taxes, the maintenance of statutory legislation, Real Time Information (RTI) submissions and the preparation of annual PAYE Returns.
We have the ability to process changes late in the pay cycle, employee net salary and third party payments by BACS (if required through our BACSTEL-IP bureau service) and we will liaise with HM Revenue & Customs on your behalf for on-going employee tax code changes, RTI submissions and year-end returns on-line. In essence, once everything was set up, all you would need to provide are the changes to process for each pay period and we do the rest.
Whatever the frequency of your payroll, we request that the variable change data be supplied to us using our pro-forma Excel templates for the submission of the new starter, leaver and variable changes that will require to be processed.
The data is to be sent to us on email attachment, which with data security in mind, we have the ability to encrypt or via our web based Cloud facility. We will provide our Excel pro-forma templates.
You will be allocated your own dedicated point of contact from our payroll team. Following the implementation of your payroll, they will take day to day responsibility for managing this for you. Each of our client payroll’s, once run each pay period, is reviewed by one of our experienced Payroll Supervisor’s prior to this being finalised, helping to ensure maximum accuracy.
Bishop Fleming guarantees that controls and procedures will be performed to a professional, compliant, and high quality standard.
In summary our payroll service includes:
Being an existing audit client of Bishop Fleming it seemed only logical to extend our relationship with them to using their payroll bureau. Our prime requirements is to have experts on hand locally who can work on a tight timetable. In the two years since we appointed them they have never failed to give us the best possible service. Recently we have chosen to extend the service to statistical data. This is information is currently proving an invaluable aid to the budgeting and pay review processes. Mervyn Ough, Group Accountant, Ocean BMW
Bishop Fleming have undertaken the payroll for this well known clothing and footwear company, co-coordinating the data capture for stores across the UK and processing the monthly payroll for in excess of 250 employees for several years. Regular adjustments for sales commissions, bonuses, etc are common. We have found their personal approach to managing our account to work well with our business and is consistently timely and accurate. Barry Webb, Finance Director, Fred Perry Ltd
At Foot Anstey, we have always been impressed by the accuracy and quality of payroll services provided by Bishop Fleming. A pragmatic and client focussed approach is adopted which gives confidence that Bishop Fleming are a trusted business partner. The team excel at providing a first class service and any query raised is never seen as a problem. Neil Demuth, Financial Controller, Foot Anstey Solicitor
Since using Bishop Fleming Payroll Services we have been delighted to convert to ePayslips and also to utilise the Bacs Bureau facility. The payroll for approximately 240 staff is turned around quickly and efficiently and I know that I can pick up the phone at any time for assistance. Richard O’Sullivan Group Payroll Manager, nscglobal
South West Care Homes have used Bishop Fleming's payroll service for several years. They have always delivered a high quality service, are friendly and professional, and were able to respond flexibly to our changing needs as we implemented a clocking in system for staff time recording. We are very satisfied with both the quality and the cost effectiveness of their service. Alan Beale, Managing Director, South West Care Homes Limited
The timescales for implementation are driven by when you will require us to assume responsibility for managing your payroll. At Bishop Fleming we aim to ensure this process runs as smoothly as possible. The principle aim to ensure that any disruption to your business during the implementation phase is kept to an absolute minimum. We also ensure from the outset that your requirements are understood and will be met. We appreciate that no two payrolls are the same.
When the timescales for implementation have been agreed with you, we will inform you of the standing set up data we will require. We will also provide an implementation plan with the key tasks, responsibilities and timescales in the form of a step by step guide to ensure nothing is missed.
You will be allocated a dedicated implementer at the outset and they will take responsibility for ensuring a smooth and trouble free implementation. They will remain in regular contact with you from the start to finish of the implementation phase and will remain in regular contact with you throughout. Depending on the size and complexity of your payroll, we may recommend an initial implementation meeting at your location and once the payroll is set up on our system, a period of parallel run testing to ensure that when we assume live responsibility for your payroll, we get this right first time.
If your payroll is processed in-house, the standing data we require should be easily extracted in Excel or CSV file format from your payroll software. This can then in turn be passed to us.
If you currently outsource your payroll, with your consent, we will liaise with your current payroll service provider to obtain the standing data we require.
A trouble free implementation is all part of the service you can expect from us.
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