We now provide our payroll service to an increasing number of schools, which have converted to academy status.

This is very much a specialised area, requiring specialist knowledge and expertise. Our payroll service to academies includes pay scales and pay spine points, teachers and local government pension scheme arrangements, factoring and split costing requirements. We are pleased to confirm that the service we provide helps relieve schools from the payroll administrative burden.

Set Up

Schools need not to have to worry about the initial transfer of the payroll as we will liaise with the current payroll service provider, invariably the Local Authority, to obtain the standing set up data we require. As well as for the academy schools we act for, we have experience in taking over the payroll function for other charity clients who were previously outsourcing their payroll to the local authority. This will therefore ensure a smooth handover.

To ensure nothing is missed, at the point the school is happy for us to proceed and the timescales have been agreed, we would provide an implementation timetable, outlining what needs to happen, when and the appropriate areas of responsibility and confirmation of the standing set up data we will require.

On-going Data Transfer

To ensure we manage your payroll as quickly and efficiently as possible, we will accept your payroll changes (and provide you with post payroll reports tailored to your requirements), electronically via email attachment with security encryption. We will provide the necessary Excel based templates in order for us to complete the changes.

By using Excel, we will be able to import the changes into our payroll system without the need for manually keying the data, reducing the risk of human error creeping into the process, reducing the time spent managing the payroll, which in turns helps us to keep our fees competitive.

For most schools we have found that we will be able to accept the variable changes to process later in the month compared with existing arrangements, thereby helping to ensure changes to process are actioned in the current month rather than held back to the following month.


Our specialist Payroll for Academies Team


Lee Hellingsworth

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